SOP Periodic Review Software
SOP Periodic Review: Configurable Intervals & Automatic Reminders
Set review intervals from 6 to 36 months for any document. ApprovaDoc sends reminders when reviews are due and records a formal sign-off — so periodic reviews never slip through the cracks.
Periodic document reviews slip through the cracks
Most small regulated teams have no system for tracking when documents are due for review — until an auditor asks.
Common pain points
- Periodic review dates tracked in spreadsheets or not tracked at all
- Reviews forgotten until an auditor asks when the document was last reviewed
- No formal sign-off process — just someone updating a cell in a spreadsheet
- No reminders before reviews are due, so they are always overdue
Until an audit asks
- When was this document last reviewed?
- Is the document still current and applicable?
- Who completed the periodic review and what was the outcome?
- Were any overdue reviews identified and addressed?
From interval to formal sign-off
A structured periodic review process with automatic reminders and immutable records.
Set a review interval
Choose 6, 12, 18, 24, or 36 months for any document.
Reminders fire automatically
Email reminders at 30, 14, and 7 days before the review is due. Escalation to admins when overdue.
Complete the review
The document owner reviews and signs off: no changes needed, or new version needed.
Record is preserved
Each periodic review completion is an immutable record with reviewer, date, outcome, and notes.
Next cycle starts automatically
The next review date is computed from the completion date plus the interval.
Periodic review features for regulated teams
Configurable intervals, automatic reminders, and formal sign-off with outcome tracking.
Periodic review
Set review intervals from 6 to 36 months. Automatic reminders and formal sign-off with outcome tracking.
Automatic reminders
Send due-date and overdue reminders without manual follow-up.
Change summary per version
Document what changed in each revision. Supports ISO 13485 clause 4.2.4(c) requirements.
Version lifecycle tracking
Each version moves through Draft, In Review, Approved, Effective, and Superseded states.
Audit log
Maintain a clear history of review decisions, approvals, assignments, acknowledgments, and exports.
Exportable evidence pack
Download audit-ready records with assignment, acknowledgment, and revision history.
Built from real audit experience
ApprovaDoc comes from direct experience developing medical devices, navigating ISO 13485 and FDA audits, and working inside quality systems that ranged from excellent to barely functional. Training evidence deserves focused tooling — not a module buried inside an overbuilt system.
Regulated industry experience · Purpose-built for small teams
Learn why we built this →SOP periodic review — common questions
Never miss a periodic document review again
Set intervals, get automatic reminders, and record formal sign-off. Supports ISO 13485 clause 4.2.4 requirements.
Related pages
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Manage training records for ISO 13485 compliance without a full eQMS.
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